In all European Union (EU) member countries, starting with 25.05.2018, Regulation 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, also known as GDPR, becomes applicable (General Data Protection Regulation).
The “LIO” Association attaches great importance to transparency and building a strong and lasting relationship with our partners and employees, based on mutual trust and the protection and respect of privacy.
1. What personal information we collect about you
According to the GDPR, personal data represents any information by which a natural person becomes identifiable, such as: a name, an identification number, location data, an online identifier, one or more elements specific to his physical identity, physiological, genetic, mental, economic, cultural or social, etc.
The processing of personal data involves any operation or set of operations performed on personal data or personal data sets, with or without the use of automated means, such as: collection, registration, organization, structuring, storage, adaptation , modification, extraction, consultation, use, disclosure by transmission (including to third parties), dissemination or making available in any other way, joining / aligning or combining, blocking / restricting, deleting or destroying.
The personal information we collect includes:
● basic information, such as name and surname
● contact information, such as postal address, e-mail address, telephone number
● technical information, such as information about your visits to our site or our applications or about the materials or communications we send you electronically
● information that you provide us in order to participate in the events / meetings organized by us
● any other information you provide to us.
2. How we obtain personal information
We collect personal information from you as part of our professional activity; within the monitoring of our technological tools, including our website and e-mail communications sent to and from the LIO Association; when you provide them to us or interact with us directly, for example by interacting with our employees or by registering on our website or one of our digital applications. We may collect or receive information about you from other sources, such as publicly available sources.
3. How we use personal information
The LIO Association collects and processes personal information about you in a number of ways, including your use of our site, your receipt of our newsletter, your registration for events we organize, and / or your applying to our vacancies. We use your personal information to:
● improving our site, including monitoring its use
● providing the information requested by you
● internal operations, including for troubleshooting, data analysis, testing, research, statistics; for advertising and marketing, so as to offer personalized content
● promoting our activities / events / publications
● managing the relationship with you and our partners
● fulfilling the obligations required by law, including establishing, exercising and defending legal claims
● staff recruitment.
Using the lio-org.com website:
A number of existing facilities on our site invite you to provide us with personal data, such as those related to sending applications for a volunteer position or registering to receive the newsletter.
The purpose of these facilities is transparent when you provide personal information and we will use this information only for the stated purpose.
Our site uses Google Analytics, an analysis mechanism that tracks and reports on how the site is used to improve it. Google Analytics does this by placing small files called “cookies” on your device. The information collected by cookies, such as the number of visitors to the site, the pages visited and the time allotted for visiting the site, are anonymous.
We use additional information to understand if you read the e-mails received from us, if you access the links sent in the e-mails received from us as well as to see if and how you visit our site after accessing those links . We perform this analysis by using software that places cookies on your device that tracks and records this activity related to your e-mail. For additional information about cookies, including their management and deletion, please access the Cookies Policy. Removing these cookies will not affect the experience on our site. If you receive newsletters from us and you no longer wish to receive them, you can unsubscribe at any time by sending an e-mail to firstname.lastname@example.org.
We will collect and process personal information about you in connection with your presence at one of our offices in order to participate in various activities / events or in connection with your presence in activities / events organized outside our offices but in connection with our professional activities. It is possible to send your information to our partners involved in organizing such activities / events.
4. What is the legal basis on which we use personal information
We use personal information based on the following:
● in order to exercise / protect a legal right
● in order to comply with legal obligations
● your consent
● legitimate commercial interests.
5. How long we keep personal information
We keep your data only for the period necessary to achieve the purpose for which we have the data. To know how long your data can be kept we use the following criteria:
● if you create an account, we keep your personal data until you ask us to delete it;
● if you have given your consent to receive our newsletter, we will keep your personal data until you unsubscribe;
● if you are a volunteer or partner, we will keep your personal data during the exercise of the contractual relationship with you;
● if the cookies are stored on your computer, we keep them as long as necessary for them to achieve their purposes, unless you have taken the necessary steps to disable them
When we no longer need to use your personal data, they are removed from our systems and records or are anonymized so that you can no longer be identified with them.
6. Data storage
Your personal data that we collect is stored in the European Union (“EU”) and in the European Economic Area (“EEA”). However, information collected by third parties through Cookies (for example, through Google Double Click for Publishers) will generally serve traffic in a data center that is closest to where it comes from. traffic. This means that such information, including advertising traffic, can be managed by servers located in the EEA and can be transferred outside the EEA. For more information, see the Cookies Policy.
7. Security of personal data
We store your data on third-party hosted servers (including third-party cloud services). We use appropriate technical and organizational measures, designed to protect your personal data and prevent unauthorized access. We have entered into contractual relationships with third parties that offer hosting services and these contracts include obligations regarding the organizational and technical security of personal data. You are responsible for maintaining the confidentiality of all means of authentication (ex. passwords) used by you to access parts of our Website. Data transmission over the Internet is not completely secure. Although we will do our best to protect your data, we cannot guarantee the security of your data transmitted on our Website; any transmission is at your own risk. Once we receive your data, we will use strict procedures and security features to try to prevent unauthorized access.
8. To whom we transfer personal information
We may transfer your personal data to third parties verified in accordance with the contractual terms in force with such parties, such as:
● service providers, such as event organizers, IT specialists, legal consultants, translators, marketing consulting agencies
● authorities / courts or any other official body which, in accordance with the provisions of the applicable law in force, officially requests to us the transmission of such personal data.
The LIO association uses social media sites such as Facebook and Instagram. If you use the services of these sites, we recommend that you review their privacy policies to obtain the necessary details about how they handle your additional data.
We do not offer or sell your personal data, unless we receive your consent for this purpose.
9. How we protect personal information
We are committed to keeping your personal data safe and take all reasonable precautions to do so. We contractually oblige the trusted third parties who manage your personal data to do the same.
We always do our best to protect your personal data, we use strict procedures and security features to try to prevent unauthorized access. Because the transmission of information via the Internet is not completely secure, we cannot guarantee the security of your data transmitted on our site. As such, any data transmission is at your own risk.
10. Your rights regarding personal information
Your rights regarding personal information are:
● The right to information – the right to be informed about the processing and protection of personal data by the LIO Association
● The right to access data – the right to obtain from the LIO Association the confirmation of the fact that the personal data are or are not processed by it;
● The right to rectification – the right to obtain the rectification of inaccurate data, as well as the completion of incomplete data;
● The right to delete data (“the right to be forgotten”) – the right to obtain, insofar as the legal conditions are met, the deletion of personal data;
● The right to restrict the processing – the right to obtain, insofar as the legal conditions are met, the marking of the stored personal data, in order to limit their further processing;
● The right to data portability – the right to receive personal data in a structured way, commonly used and in an easy to read format;
● The right to opposition – the right to oppose at any time, for well-founded and legitimate reasons related to the particular situation, that personal data be processed, insofar as the legal conditions are met;
● The right not to be subject to an individual decision – the right to request and obtain the withdrawal, cancellation or re-evaluation of any decision based exclusively on processing performed by automatic means (including profiling) that produces legal effects or similarly affects, to a significant extent, the persons concerned;
● The right to address the justice or the National Authority for the Supervision of Personal Data Processing – the right to complain to the National Authority for the Supervision of Personal Data Processing, respectively to address the court for the defense of any rights guaranteed by legislation applicable in the field of personal data protection, which have been violated.
11. Cookies and social media widgets
12. Links to other websites
Our website may provide links to websites that the LIO Association does not control. After clicking on a third party link, you will be directed to the third party website. If you visit any of these connected websites, you must review their privacy policies. We are not responsible for the policies and practices of other companies. LIO does not control or assume any responsibility for the content, privacy policies and information notes or practices of third party websites or services.